Each year, Oxford Brookes University’s Faculty of Health and Life Sciences manages over 5,000 placements for 2,000 students, operating 12 separate programmes over three Strategic Health Authority contracts.
The Oxford Brookes Placements Team developed a specification and went to European tender to find a solution provider. The winner was Oxinet and we won in large part thanks to our commitment to thoroughly researching and developing a flexible, purpose-built solution.
Oxinet and the University began by mapping all the activities, information flows and stakeholders involved in the placement process. Together they produced a prioritised requirement list and commenced development using an agile methodology to ensure that the most crucial functions were delivered first.
The solution was then developed in stages:
The PEMS student placement management system encompasses the whole placement process, enabling the administration team to deal with each placement in its entirety – from entering offers through to reporting – with just a few mouse clicks. Placement providers, too, have found their feedback and monitoring tasks simplified.
Collaborative working with the University has been strengthened, processes are robustly supported and PEMS is now the central channel for online student placement evaluation. Since Oxford Brookes University installed PEMS, it has become a key part of their Practice Education Unit (PEU), and estimated saving them in equivalent costs £84,000 in the first year. It has also allowed them to expand the number of students and programmes supported by PEU which would not have been achievable without an increase in staffing. PEMS is now the central channel for ensuring compliance with both preparation for practice and online student placement evaluation.
The University balanced the cost of the initial investment against the potential penalty cost of not implementing a system.