The PEMS Placement Management System

PEMS stands for Placement Education Management System. It is an online tool for managing student work-based learning and industrial placements. It manages all aspects of the process and supports multiple placement models, stakeholders and students.

Work based placements offer essential practical skills to students; but delivering these brings administrative challenges. Placement management however, is a labour and time intensive process, placing considerable administrative burdens and increased expense on Higher Education Institutions (HEI’s) including Universities. This can regularly lead to the need to hire additional staff as programme regulations evolve and student numbers increase.The student experience is paramount; but so are the needs of the administrative staff.

Today’s HEI needs to adapt to an increasingly competitive marketplace if it is to attract new students. As part of this, it must ensure that the placement process is “student friendly”. At the same time its administration staff face numerous challenges: providing support for placement providers, effective monitoring and reporting for their HEI, and transparency and accountability to regulatory bodies.

We offer a cost effective, secure and reliable solution to these challenges and more.

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The benefits of having PEMS as your placement management system

HEI Placement Professionals

The PEMS placement management system was originally designed, and is still developed today, in collaboration with HEI placement professionals. It manages complex student placement processes, monitors compliance using regulatory audits, and is accessible to all involved on an integrated, web-based, user-friendly platform. No additional software is required. Users only need access to a supported browser using any web-enabled device, such as a smartphone, tablet or PC.

Staff Productivity

PEMS is not only attractive and useful for students with its innovative features such as mobile time sheets, but is also designed to improve staff productivity, streamline reporting processes and reduce risk without creating extra demand on budget or increasing headcount. Reducing risks and automating monitoring and reporting functions mean that staff can focus on improving student and provider experience by reducing their administrative burden.

What Our Customers Say

With staffing costs on the rise and increasing student commissioned numbers, against a backdrop of increasing complexity of placement quality and capacity in health and social care service provision -not to mention the cost of any potential litigation due to poorly-recorded compliance- PEMS made obvious financial sense.

Netta Lloyd-Jones – Head of Practice Education, Facility of Health and Life Sciences, Oxford Brookes University

PEMS has made life for ourselves and our external partners easier and clearer. The way of sharing and recording information that is specific to our needs has been such a blessing and saves so much time. The reporting tool means our partners can run reports to gather information without coming through us which again takes pressure off the team. The support team are excellent and always deliver exceptionally high customer service.

Janette Willetts – ​Placement Manager​ ​Department of Human & Health Sciences​ – University of Huddersfield

The old system we used was stand alone and never up to date. We wanted a system that students and administrators could log into and update themselves. PEMS frees up my time and is so much more simple.

Cath Hayes – Placements Manager, Facility of Health and Human Sciences, University of Huddersfield

Life is so much simpler with PEMS. If anyone ever took it away, we’d resign the next day! Whenever we call, Oxinet staff are very friendly and supportive. The guys on the helpdesk are always so patient too, even when we feel silly for asking simple questions. The training sessions, especially when there is a new release, are really useful and we will definitely use them again.

Natasha Lloyd – Placement Administrator, School of Health and Social Care, University of Essex

PEMS is an invaluable member of the administration team.

Netta Lloyd-Jones – Head of Practice Education Oxford Brookes University

I have worked with Oxinet since the infancy of PEMS for Practice placements. We developed a system that met our needs to provide practice placement support to both students, staff and placement providers. The Helpdesk support that Oxinet provide is efficient and reactive to our needs.

Jade Shortland – Practice Placements Manager, Student Development (Industry and Placements) University of Essex