PEMS: Placement Education Management System
An intuitive, web-based tool designed with industry collaboration to support complex student placement systems.
Work based placements offer essential skills to students but delivering them creates administrative challenges.
PEMS is a cost-effective, secure and reliable solution to all of those challenges.
Trusted by leading universities
What are you looking for?
I want a Placement Management System
PEMS is a online tool for managing all placement activity in one place and is used by Universities across the UK and internationally. The Oxinet team support customers with choosing and implementing the most appropriate configuration of the PEMS placement software and support their staff, students, and placement partners with the transition. Through ongoing collaboration, we ensure our customers continue to get value from their investment.
I want to provide PEMS to my customers
PEMS is available on competitive terms to white label and resell to your extended procurement network or as part of your existing framework solutions. Oxinet can work with you to leverage your existing knowledge and community, adding the full suite of benefits and features of PEMS to your current portfolio. In collaboration with our partners, PEMS products may also be adapted to support international customers’ local regulations, languages and processes.
I am an existing customer
Oxinet offers a range of support options to our customers including a friendly helpdesk with staff knowledgeable about your processes and system setup, a dedicated account manager and, for PEMS customers, the affectionately named “PUG” or PEMS User Group. Customers may visit our Customer Hub to find out more information about these options, including how to get the most out of them and how to get touch with the team.
How PEMS benefits your users
Administrative Staff
For Placement Managers, HEI academic staff and admin teams, PEMS is a useful tool for tracking, monitoring and reporting on students’ academic progress all in one place. It supports pre-placement checks, ensuring regulatory standards are maintained.
Students
Students benefit from a simple, paperless system that enables them to quickly update their details and statuses, supporting a stress-free placement management process. No more paper forms, they can access placement information and report attendance using their mobile phone.
External Stakeholders
Placement providers, external bodies, assessors, mentors and supervisors can be permitted secure access to certain functions and reports. Paper forms are eliminated, as placement providers can now perform all the necessary tasks such as audits and student evaluations online.
Resellers
Organisations which are part of an existing network of institutions or are currently enabled to sell through procurement frameworks can benefit from becoming a PEMS reseller, enhancing their public sector solutions offering with PEMS whilst generating additional revenues.
What Our Customers Say
With staffing costs on the rise and increasing student commissioned numbers, against a backdrop of increasing complexity of placement quality and capacity in health and social care service provision -not to mention the cost of any potential litigation due to poorly-recorded compliance- PEMS made obvious financial sense.
Netta Lloyd-Jones – Head of Practice Education, Facility of Health and Life Sciences, Oxford Brookes University
PEMS has made life for ourselves and our external partners easier and clearer. The way of sharing and recording information that is specific to our needs has been such a blessing and saves so much time. The reporting tool means our partners can run reports to gather information without coming through us which again takes pressure off the team. The support team are excellent and always deliver exceptionally high customer service.
Janette Willetts – Placement Manager Department of Human & Health Sciences – University of Huddersfield
The old system we used was stand alone and never up to date. We wanted a system that students and administrators could log into and update themselves. PEMS frees up my time and is so much more simple.
Cath Hayes – Placements Manager, Facility of Health and Human Sciences, University of Huddersfield
Life is so much simpler with PEMS. If anyone ever took it away, we’d resign the next day! Whenever we call, Oxinet staff are very friendly and supportive. The guys on the helpdesk are always so patient too, even when we feel silly for asking simple questions. The training sessions, especially when there is a new release, are really useful and we will definitely use them again.
Natasha Lloyd – Placement Administrator, School of Health and Social Care, University of Essex
PEMS is an invaluable member of the administration team.
Netta Lloyd-Jones – Head of Practice Education Oxford Brookes University
I have worked with Oxinet since the infancy of PEMS for Practice placements. We developed a system that met our needs to provide practice placement support to both students, staff and placement providers. The Helpdesk support that Oxinet provide is efficient and reactive to our needs.
Jade Shortland – Practice Placements Manager, Student Development (Industry and Placements) University of Essex
PEMS is Placement Education Made Simple.
PEMS Features
Compliance:
PEMS is a secure, reliable system which manages all placement process
Automated student and provider pre-placement checks support regulatory reporting
Review and report on all data in the system
Users may only access data specific to their role
Communication:
- Students, HEIs and placement providers access their own dedicated portals
- Messages and alerts are sent out automatically
- Student and provider feedback is captured and reported upon
- All placement organisations and contacts are held in on place
Compatibility:
- Integrates with existing internal and external systems via a secure API
- Available to use on mobile devices
- Single-sign on integration means no new passwords to remember
- PEMS is branded to fit your institution’s style, terminology and processes
Case Studies
Canterbury Christ Church University
Canterbury Christ Church University Case Study Canterbury Christ Church College was established in 1962 as the first teacher training college founded by the Church of [...]
Oxford Brookes University Case Study
Each year, Oxford Brookes University's Faculty of Health and Life Sciences manages 5,000 placements for 2,000 students, operating 12 separate programmes over three Strategic Health Authority contracts.